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Status updates in real time

Live Preview

Status updates in real time

All-in-One

Port Call Coordination

Real-Time

Vendor & Service Tracking

Multi-Tenant

Secure & Isolated Workspaces

Try it yourself

See how a service order actually works

Select a service type below. Watch how PortTask auto-fills the details and dispatches to the vendor in seconds.

Built For Results

How PortTask connects

Works with how you already operate

Ready to modernize your port operations?

Join forward-thinking port agents who coordinate every service order, vendor, and vessel from one platform.

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Mission-critical operating system for port agencies, industrial operators, and vessel fleets.

Engineered for zero-error execution in complex maritime environments.

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Port Call Coordination, Finally Solved

Every Port Call. Every Party.
One Platform.

Port agents raise service orders in minutes, not hours. Operators see every status change in real time. Vendors respond with simple digital access.

Built for port agents, with dedicated portals for operators, vendors, and fleet managers.

Book a Demo Explore Features

Live Platform Preview

MV Nordic PioneerIn Progress

Fresh Water SupplyCompleted

Garbage CollectionAssigned

Fast

service orders

Agency Portal

Playbooks, templates, one-click dispatch

100%

visibility

Operator Portal

Fleet schedule, cost summary, real-time status

1

portal for all jobs

Vendor Portal

Accept jobs, upload evidence, simple access

∞

scalability

Control Plane

Audit trail, tenant isolation, compliance

The problem

From scattered emails to a single source of truth

Port calls involve dozens of parties, hundreds of emails, and critical timelines. One missed message can delay an entire vessel.

Before PortTask

Re: Re: Re: ETA confirmation???

Missed call from Shell Marine

DA_v3_FINAL_FINAL(2).xlsx

FW: Crew list — wrong version sent

"Captain says ETA changed again"

URGENT: customs docs missing!!

Scattered across 5 channels

With PortTask

MV Nordic Star

Rotterdam · Berth 47 · ETA 06:00

On Track

06:00

Pilot Boarding

Rotterdam Pilots

06:45

Berthing

Port Authority

07:00

Mooring

Harbor Services

07:30

Customs

Dutch Customs

08:00

Bunkering

Shell Marine

Readiness40%

All stakeholders see this view in real timeAuto-updating

Three portals, one platform

Built for every stakeholder

Each user sees exactly what they need. Agents coordinate. Operators oversee. Vendors execute.

Coordinate every port call from one command center

porttask.com/agency

Active Port Calls12 active

MV Nordic Star85%

Rotterdam

MT Fjord Spirit42%

Hamburg

MV Baltic Eagle100%

Antwerp

MT Ocean Pearl15%

Rotterdam

8

Pending

14

In Progress

47

Completed

Service Orders — MV Nordic Star

PilotageRotterdam Pilots

MooringHarbor Services

Customs ClearanceDutch Customs

BunkeringShell Marine

New Service Order — MV Nordic Star

Step 1: Choose a service

Click any service to see how it auto-populates

Replace email chains and spreadsheets with a unified platform built for the way port operations actually work.

PortTask centralises every aspect of a port call—from initial planning and vendor coordination to documentation and billing—into one connected workspace. Agents, operators, and vendors collaborate in real time, with full visibility and audit trails at every step.

Book a demo to see how PortTask fits your workflow.

3.5 hrs saved per port call

Unified workspace

All stakeholders connected

40% reduction in coordination costs

Automated workflows

Playbooks & notifications

Real-time across all stakeholders

Vendor RFQ system

Competitive quotes, fast

99.9% platform uptime

Real-time tracking

Live status & timelines

Built for integration,
not replacement.

PortTask slots into the tools maritime operations already run on — email, spreadsheets, and AIS data. No rip-and-replace. No months of IT. You are operational from day one.

Nomination email received

From: ops@keyton.dk

Subject: MV Nordic Star — Rotterdam ETA 15 Jan 06:00

IMO 9434761 · Berth 47 · Services: pilotage, mooring, customs

Port call created automatically ↗

Email Parser

Forward any nomination email. PortTask reads it and creates the port call — no manual entry.

AIS Vessel Tracking

Live vessel positions and automatic ETA updates keep your timeline accurate without chasing captains.

Excel Import & Export

Bring in your existing service lists and DAs. Export completed disbursement accounts to any template.

Document Hub

Crew lists, cargo manifests, customs forms — uploaded once, shared instantly with every stakeholder.

Vendor Magic Links

Vendors confirm service orders by clicking a link in their email. No account required. No friction.

Real-time Notifications

Status changes, approvals, and alerts delivered to agents, vessels, and vendors the moment they happen.